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The sheer volume of electronically stored information (ESI) within an eDiscovery matter can be overwhelming. It is critical that essential steps are taken to reduce this volume of data by identifying an effective set of keywords from the offset.
Reviewing every item of electronic data is impractical. In order for lawyers to identify the most relevant data to analyse for their matter, the document set needs to be reduced to a manageable amount. Keyword searching enables the quick sifting through of documents and e-mails, reducing large data sets down to only those items that contain the information that is important for the case.
However, despite the best intention of legal teams to create and use keywords, keyword searching is beset with challenges.
With this in mind, a critical factor before carrying out this search is to create a keyword list that will produce a good, responsive result set. The importance of creating a productive keyword list, determines how many items are returned that will require manual reviewing. An unsuccessful keyword search will return a large number of false positives that will be irrelevant to your case. A successful keyword search will reduce the costs to the clients as well as the overall time the job will take to review, in order to track down the relevant items within the case.
Legal teams working within the eDiscovery process can become overburdened by the heavy reliance on keyword searches within a compressed timeframe. Mainly that fact that if the keywords set out are of poor quality, it can cause a large number of false hits and unnecessary review time, or miss out extremely important documents to the case.
CYFOR’s in-house eDiscovery professionals deliver knowledge rather than data, and foresight instead of hindsight. CYFOR can demonstrate how keyword searches can be effective if the dataset collection is small, well understood and easy to access, as well as environments that are dynamic, big, and unknown.
It is extremely useful to discuss with our eDiscovery team your objectives of the document review and your thoughts on the main scope of the matter. We can then advise you on the best ways to search for this data and what (if any) advanced features may suit your requirements.
Fortunately for the legal teams we work with, CYFOR is dedicated to the legal community and to helping lawyers with the many day-to-day challenges they face. Given our experience in developing keyword strategies, we can work with legal teams to advise and assist in producing a strong set of keyword searches that are likely to achieve the best results.
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