Onsite Processing By Stephen Atkinson, Head of eDisclosure
26th September 2014
The proper handling of large volumes of data, from identification through to production and presentation (in the EDRM model) into a usable format for lawyers, significantly decreases the costs of eDisclosure and improves efficiency of the overall process. Processing data on-site has further advantages.
Generally in eDisclosure cases, the initial exercise of data gathering involves casting the net wide, gathering as much data as possible and later culling it down to get at the most relevant documents.
In certain circumstances, an eDisclosure exercise can be greatly restricted by a client’s data security measures. Clients can often have access to a large amount of privileged or sensitive data which they cannot allow to leave their control. For example, a bank would not be able to release data relating to any clients other than that involved in a litigation, or, a company may act for a number of different parties and only the data relating to one party may be released.
It may be that the client already deliberately separates their data in an organised fashion which would allow a targeted collection, however, there will still be some Electronically Stored Information (ESI) which cannot be so easily divided – email, for example.
Advantages of onsite processing
In cases such as these, onsite processing is required. CYFOR can attend a client’s premises anywhere in the world with the necessary hardware and software to collect all the relevant data, process and index it, then use keywords and/or date ranges to determine which files are pertinent to the case and only remove these from the site. All of the data relating to other matters then never leave the control of the client, and the hardware used to store the data during processing etc. can be retained by the client for preservation and later destruction.
Tackling a sensitive eDisclosure exercise in this way ensures the client’s data remains as secure as they require and can also be cost-effective as the data which leaves the client is already processed and ready to review, potentially speeding up the whole disclosure exercise. Furthermore, as only relevant information is gathered, the client can quickly gain advantage early in a case.